Hosting a one-off event — a conference, summit, or product launch — creates an odd kind of marketing problem. You need the outbound muscle of a full campaign team for a few weeks, and then you need almost none of it once the event is over. Hiring for that window rarely makes sense, and briefing an agency for a short sprint is often slower and more expensive than the problem deserves.
Who this is for
Companies hosting a one-off event that need campaign muscle for a few weeks, not a permanent marketing team. You don't need to hire, and you don't need a 12-month contract — you need someone to run outreach, keep the CRM straight, and hand you a clean pipeline when the event is over.
Two pillars, one retainer
Campaigns
- Outbound email — personalized invite and follow-up sequences to your target list
- LinkedIn outreach — connection requests, messaging, and content amplification
- Calling — phone follow-up to confirm attendance and re-engage non-responders
CRM management
- Invite list and registrant data loaded and de-duplicated in HubSpot
- Pipeline stages for invited → confirmed → attended → follow-up
- A clean, exportable pipeline handed to your sales team post-event
How the retainer works
Three phases, built around your event date:
- Pre-event build — CRM setup, target list assembly, campaign copy and sequences built and ready to launch.
- Active campaign period — outbound, LinkedIn, and calling run continuously, with the CRM updated in real time as registrations come in.
- Post-event wind-down — attendee follow-up, a cleaned pipeline, and a handoff report so your team can pick up from there.
Run by AI SDRs, not a rotating bench of freelancers
We build and deploy custom AI SDRs purpose-trained on your event, audience, and messaging — running outbound, LinkedIn, and calling campaigns continuously, at a pace and consistency no human team matches, with every touch logged straight into your CRM. That means personalized outbound and LinkedIn messaging at scale, follow-up sequencing and non-responder re-engagement, real-time CRM updates on every interaction, and campaigns running around the clock through the whole window — not just business hours.
What you get by handing this off
- A fuller room, without adding headcount
- No long-term contract — scoped to your event window
- AI SDRs running campaigns around the clock
- Lower cost than hiring or briefing an agency for a one-off push
- Real-time visibility into registrations and pipeline
- A clean, de-duplicated CRM instead of a post-event data mess
- A ready-to-work pipeline handed to sales the day after the event
- Consistent messaging across every channel and touchpoint
Hosting an event and want to scope a retainer around your date? Start the conversation — no long-term contract required.